Your crew tracks time and receipts.
Your books should too.
BDB Project Tools is a suite of six browser-based field tools that feed timesheets, job costs, and receipts straight into your bookkeeping — no app store, no installs, no double entry.
Your field data never reaches your books.
Time tracked on paper
Crews log hours on paper or a separate app. By the time it reaches your books, it's late, rounded, or missing entirely.
Receipts in a shoebox
Job materials get bought, receipts get lost, and your bookkeeper categorizes them weeks later without knowing which job they belong to.
No real-time job costs
You finish a job and wait 30-45 days to find out if it was profitable. By then you've already bid the next three jobs the same way.
Built backward from your books.
Every tool feeds data directly into your QuickBooks Online account. Your crew uses their phone browser — no app store, no installs, no training manuals.
Timekeeper
GPS clock in/out, job-level labor tracking, payroll-ready exports. Your crew's hours flow into your books automatically.
Receipt Capture
Snap a photo. AI categorizes the expense and assigns it to a job. Syncs to QuickBooks. No more shoeboxes.
Scheduler
Drag-and-drop recurring jobs, auto crew scheduling, push notifications. Everyone knows where they're going tomorrow.
Job Photos
AI sorts photos into 25+ categories, geotags them, and generates one-click jobsite PDFs for documentation or disputes.
Field Estimating
Voice-to-estimate: speak the scope on-site, and AI builds priced line items. Send a quote before you leave the driveway.
CFO Dashboard
Live KPIs, red/yellow/green health gauges, and per-job profitability. See how your business is doing right now — not last month.
Field to financials in three steps.
Your crew uses the tools
Clock in, snap receipts, log job photos — all from a phone browser. Takes seconds, not minutes.
Data syncs to QuickBooks
Two-way sync pushes time, expenses, and job data into your chart of accounts automatically. No manual entry.
Your books stay current
BDB reconciles everything monthly. You get clean books, real-time job costs, and reports you can actually use to make decisions.
Most field tools don't talk to your books. Ours were built for them.
Other contractors pay for a time-tracking app, a receipt scanner, a scheduling tool, and a bookkeeper — four systems that never share data. Project Tools replaces the first three, and the fourth is us.
Built for contractors and service businesses.
- ✓ General contractors running multiple crews
- ✓ HVAC, plumbing, and electrical companies
- ✓ Landscaping and outdoor services
- ✓ Painting, flooring, and remodeling crews
- ✓ Cleaning and janitorial services
- ✓ Property maintenance companies
- ✓ Roofing and siding contractors
- ✓ Any field service business with 2+ employees
Project Tools FAQ
What is BDB Project Tools?
BDB Project Tools is a suite of six browser-based field tools included free with every BDB bookkeeping plan. It feeds timesheets, receipts, job photos, estimates, and job costs directly into your QuickBooks Online account — no app store downloads, no separate subscriptions.
Do I need to download an app to use Project Tools?
No. Project Tools runs in your phone's web browser. No app store, no installs, no updates. Your crew opens a link and starts tracking.
How does Project Tools connect to my bookkeeping?
Project Tools has a two-way sync with QuickBooks Online. Time entries, receipts, and job costs flow directly into your chart of accounts. BDB reconciles everything monthly so your books stay current.
Is Project Tools included free or is there an extra charge?
Project Tools is included free with every BDB bookkeeping plan — from Basic Business at $195/month through Fractional CFO at $1,500/month. No extra subscription, no per-user fees for up to 20 users.
What types of businesses use Project Tools?
Project Tools is built for contractors and field service businesses — general contractors, HVAC, plumbing, electrical, landscaping, painting, roofing, cleaning, and property maintenance companies with 2 or more employees.
Stop paying extra for field tools that never reach your books.
Book a free 30-minute call. We'll show you how Project Tools works with your specific trade and workflow.