Remote bookkeeping for contractors and service businesses — anywhere in the U.S.
Cloud-first workflow in QuickBooks Online or Xero. Multi-state experience. Trades-specific job costing. A dedicated bookkeeper who actually returns your email. You built the business. We'll make the numbers make sense.
Your books live in the cloud. So do we.
We're headquartered in Lakeside Park, Kentucky, but more than half of our client base is outside Greater Cincinnati — contractors, service businesses, and trades owners from Texas to Washington to Florida to Maine. The reason is simple: modern bookkeeping is cloud-native. QuickBooks Online and Xero live on the internet, bank feeds are secure and automated, receipt capture happens from a phone, and secure document sharing means a file hand-off is a link, not a stack of paper. Our clients get the same month-one cleanup, the same dedicated bookkeeper, and the same monthly strategy call whether they're in Erlanger or El Paso.
What makes remote work — and what stops it from working — is communication structure. We don't use shared ticket queues or rotating support pools. You get a dedicated bookkeeper, a direct line to Joe for strategy conversations, and a weekly or monthly rhythm that's scheduled, not reactive. We hold a free 30-minute strategy call before onboarding so we understand your business; we hold a monthly review call after every close so you understand the numbers. Email responses within one business day. Zoom when it's better than email. Phone calls when it's better than Zoom. That's the floor, not the stretch goal.
The other thing that makes remote work is specialization. We don't serve every business under the sun — we serve contractors, trades, and service businesses. That focus means our chart of accounts templates, our Project Tools setup, our reporting packages, and our monthly strategy conversations are all tuned to how your business actually operates. Generic remote bookkeepers treat an HVAC company, a consulting firm, and an e-commerce brand the same way. We don't.
A predictable rhythm, from onboarding through monthly close.
Free 30 minutes. Zoom or phone.
We learn your business, your current setup, and what's broken. If we're not a fit, we'll tell you. If we are, you get a scoped proposal within 48 hours.
Document hand-off, bank feed setup, Project Tools.
Secure document portal for historical files. Bank feed connections to QBO or Xero. Chart of accounts rebuilt around your trade. Project Tools onboarded for your crew.
A consistent monthly close. Review call scheduled.
Your books close on a predictable monthly rhythm. Your monthly review call is on the calendar. Your dashboard is live. No 45-day lag. No "I'll check on that and get back to you."
QuickBooks Online or Xero, plus everything the cloud makes possible.
- QuickBooks Online or Xero — we're certified in both and will recommend based on your trade and team structure.
- Secure bank feeds — direct, automated, reconciled monthly.
- Receipt capture — snap a photo from the truck; it lands in the right account.
- Multi-state sales tax — nexus tracking, filings, and registrations wherever you owe.
- 1099 subcontractor tracking — across all states, year-end filing included.
- BDBooks Project Tools — cloud job-costing, unlimited users, included free.
- Payroll coordination — Gusto, ADP, Paychex — we integrate with what you use.
- Secure document portal — encrypted file sharing for sensitive documents.
- Monthly Zoom strategy call — 45 minutes with Joe, every month.
- CPA-ready year-end package — coordinated with your tax accountant anywhere.
We've worked across nearly every U.S. region.
Sales tax, nexus, registrations.
If your crews cross state lines or you ship materials out of state, economic nexus and sales tax registrations get complicated fast. We track where you owe and handle the filings.
State-specific contractor rules.
Contractor licensing, use tax on materials, prevailing wage, and sales tax on labor all vary by state. We've seen most of it — and we flag what you need to handle locally.
Multi-entity & multi-location.
Running two LLCs or three locations? We consolidate the reporting, track intercompany activity cleanly, and still give you per-location P&L.
Three reasons contractors outside our region still pick us.
Specialization beats geography.
A trades-specialized bookkeeper 800 miles away beats a generic local bookkeeper around the corner. Our chart of accounts, reporting, and strategy are built for your industry.
Dedicated bookkeeper — not a pool.
No rotating support team. No ticket queues. One bookkeeper, plus direct email access to Joe. You'll know both of us by name within a week.
Project Tools included — free.
Nobody else is bundling contractor-grade job-costing software with bookkeeping. We do. Unlimited users. No per-seat fees. For as long as you're a client.
All 50 states, with particular depth in the Midwest, Southeast, and Texas.
Our active client base today spans Kentucky, Ohio, Indiana, Tennessee, North Carolina, South Carolina, Georgia, Florida, Texas, Michigan, Illinois, Pennsylvania, Virginia, Colorado, Arizona, and Washington — among others. Because we're fully cloud-native, onboarding a client in Seattle works exactly the same as onboarding one in Lexington. If your state has contractor-specific licensing or tax rules we haven't worked with before, we'll tell you up front, research the specifics on the setup, and coordinate with local specialists where needed.
Our Google Reviews.
"We're in Tennessee and BDB is in Kentucky — doesn't matter. Monthly Zoom calls, fast email replies, and finally real job costing."
"Switched from a generic online service. The difference is night and day — clean books, monthly calls, and someone who actually knows our industry."
"Tax season used to be panic mode. Now it's a non-event. That alone was worth switching."
Let's get your books working for you — wherever you are.
Book a free 30-minute Zoom call. We'll tell you straight if we're a fit — and if we're not, we'll point you toward someone who is.